TERMS OF REFERENCE (TOR) FOR THE PROCUREMENT OF COMPUTER SOFTWARE AND EQUIPMENT ON BEHALF OF THE CONSULTATIVE INTERNATIONAL CASHEW COUNCIL
I- BACKGROUND AND JUSTIFICATION
The Consultative International Cashew Council (CICC) is an intergovernmental organization working to promote cashew value chains through policy coordination and cooperation among its member states.
As part of the GIZ-funded RSA-CICC project No. 5200000411, the CICC plans to integrate e-learning courses currently available on GIZ’s Atingi platform into its WordPress website.
This initiative aims to facilitate access to online training for producers, processors and traders in the cashew sector, while allowing the CICC to directly administer and monitor the system.
The implementation of this solution requires the acquisition of appropriate software, licenses and IT equipment.
II – OBJECTIVE OF THE ACQUISITION
The acquisition aims in particular to enable the CICC to:
- Have an LMS environment adapted to your WordPress site;
- Integrate and manage e-learning content from Atingi;
- Monitor learners and their progress;
- Have tools for the design and administration of e-learning content;
- Equip the staff in charge of the administration of the platform;
- Ensure the backup and protection of data and equipment.
III. DESCRIPTION OF SUPPLIES
Vendor shall offer the following software, licenses, and equipment:
No. | Designation | Quantity | Minimum Specifications |
1 | LearnDash | 1 license | LMS plugin for WordPress allowing the creation and management of courses, learner tracking, quizzes and certificates |
2 | GrassBlade xAPI Companion | 1 license | xAPI/Tin Can plugin compatible with LearnDash, allowing the tracking of learning interactions and SCORM/xAPI content |
3 | Articulate 360 | 1 license | Interactive and responsive e-learning content design suite, including Storyline/Rise |
4 | HP 27″ FHD Monitor | 2 | 27-inch display, Full HD resolution, suitable for business use |
5 | HP Notebook | 2 | RAM 16 Go, SSD 1 To, Windows 11 Pro, MS Office 2021 |
6 | Dock Station | 2 | USB, USB-C, RJ45, HDMI, Mini HDMI, Audio Jack, DisplayPort or equivalent |
7 | SanDisk SSD External Hard Drive | 2 | SSD, capacité 1 To |
8 | Kaspersky Plus | 2 licences | Antivirus, malware, phishing, and online threat protection solution |
The products offered must be new, authentic and comply with the minimum specifications indicated above.
IV. SERVICES EXPECTED FROM THE SUPPLIER
The successful supplier will:
- Provide software, licenses and equipment in accordance with specifications;
- Provide genuine licenses and products as well as necessary activation items;
- Ensure, when necessary, the installation or commissioning of solutions;
- Provide technical data sheets and warranty documents;
- To provide after-sales service in accordance with the warranty conditions;
- Deliver supplies within the timeframe agreed with the CICC.
V. SUBMISSION CONDITIONS
The consultation is open to companies specialising in the supply of hardware, software and technological solutions.
Bidders will be required to:
- Be legally constituted;
- Have up-to-date tax documents;
- Have the technical capacity to deliver the requested outputs;
- Be able to provide authentic products and licenses.
VI. BID PACKAGE
The offer must include:
- Administrative offer
The administrative offer must include:
- RCCM of the company;
- Tax declaration of existence;
- Certificate of Tax Regularity
- RIB
2. Financial offer
The estimate must present, for each item, the elements mentioned in the following table:
No | Designation | Technical Specification | Quantity | Unit price (FCFA) | Total amount (FCFA) | |
1 | ||||||
2 | ||||||
3 | ||||||
TOTAL AMOUNT | ||||||
NB: The above budgetary framework is mandatory. Any service provider who makes a proposal outside this framework will simply see his offer rejected
VII. EVALUATION CRITERIA
The bids will be evaluated according to the following 03 phases:
- Verification of administrative compliance;
- Verification of Technical Compliance with the specifications of this ToR;
- Comparative analysis of financial offers
Important: Administrative non-compliance and technical non-compliance are eliminatory criteria. Only service providers who are administratively and technically compliant will have their financial offers examined and analysed.
VIII. SUBMISSION OF TENDERS
Complete offers (Technical and Financial) grouped in a single PDF must be sent no later than September 04, 2026 at 12:00 p.m. by electronic transmission to the following address: procurement@ciccashew.org with the subject: “Response to the call for applications as part of the recruitment of a service provider for the acquisition of software, licenses and computer equipment adapted to RSA-CICC N. 5200000411 PN 21.2199.4-506.00″.
